DVVMI Virtual Events T&Cs: Delegates

DVV Media International

DVV Media International Virtual Exhibition Terms & Conditions


1. General

1.1 The Event organiser is DVV Media International Ltd.

1.2 A booking will be confirmed within two (2) working days by email (‘Registration Confirmation’). If you do not receive your Registration Confirmation within this time, please contact the Organiser to confirm your booking.

1.3 The Event name, date and location is defined in your Registration Confirmation and is referred to in these terms & conditions as ‘the Event.’

1.4 By booking your place at the Event set out in your Registration Confirmation, you are entering into a binding agreement.

2. Delegate information

2.1 The Event agenda and full speaker information will be available online prior to the event.

2.2 On demand versions of the sessions will be available post-event. An email will notify you when these are available (when and where speakers have provided consent).

3. Substitution delegates

3.1 If any delegate is unable to attend the Event we will not accept a substitute delegate. As the Event is free to attend, please register your second delegate at no cost using the normal registration process.

4. General Data Protection Regulations

4.1 By registering for the Event you allow the Organiser to list your company logo on its website as attending the conference. You also allow the Organiser to list you in the attendee lists (identified by job title and company only) both for upcoming Events you are attending, and previous Event(s) you have attended. No other personal information, such as name, email, will be shared. If you would prefer not to be listed on the website or these documents, please confirm by email to events@dvvmediainternational.com stating ‘event name/ no personal information’ in the subject line

4.2 The Organiser reserves the right to withhold all or some details concerning attendees of the Event where the Organiser determines it is necessary to do so to comply with its obligations under the General Data Protection Regulations.

4.3 In all instances of data usage, the Organiser will comply with the processing of data as permitted under the GDPR and its own policy as set out in the DVV Media International Privacy Policy which can be found at: https://dvvpolicy.com.

4.4 These Events may be sponsored. We will make available our registrants’ name, job title, company, email address, phone number and selected demographics to the sponsors of said event. This is in ours and our sponsors’ legitimate business interests: it allows us to attract the most appropriate sponsors for the events and to facilitate business-to-business communication between our sponsors and our registrants during and after our events. Our sponsors may contact you about their products and services.

5. Insurance

It is delegates’ responsibility to take out appropriate insurance to cover activities related to the Event. The Organiser accepts no responsibility for expenses incurred as a consequence of cancellation or postponement of the Event. The Organiser accepts no liability for any other loss, including incidental or consequential loss, in association with the running or attending the Event.

6. Alteration and cancellation by the Organiser

It may be necessary to alter the content of the Event, or the timing of the programme. If the date or location of the Event is altered, the booking will be transferred to the revised date and these Terms and Conditions shall apply to the transferred booking.

7. Security

7.1 Anyone attending the Event must not be involved in any activity which may disrupt the Event. Such activity may include participating in virtual demonstrations, objectionable behaviour or abusive language online.

7.2 The Organiser reserves the right to exclude or remove anyone from the Event who does not comply with this policy or who they reasonably consider is likely to break these rules or who is prohibited from attending under any applicable sanctions, laws or regulations.

8. Recording

Sessions will be recorded. Unless otherwise informed by the presenter, footage or quotes from sessions may be used in social media posts and/or in marketing efforts in the future, for exploitation in any and all media, without liability. No other recording will be permitted at the Event without the prior written approval of the Organiser.

9. Governing law

This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with English law.

10. Jurisdiction

Each Party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).


Edited on 27 July 2020